Privacy Policy

1. Introduction

Team-Buddy ("we", "our", or "us") explains what personal data we collect, how we use it and the choices available to you. Applicable legal rights and obligations depend on where you are and how the service is used.

2. Data We Collect

We collect the following types of personal data:

  • Account Information: Name, email address, phone number
  • Business Information: Company name, work email (for business accounts)
  • Profile Data: Personality preferences, birth information (if provided), survey responses
  • Usage Data: How you interact with our service

3. How We Use Your Data

Your personal data is used to:

  • Provide personality analysis and team matching services
  • Generate intelligent predictions and coaching insights
  • Communicate service updates and respond to inquiries
  • Improve our services through anonymized analytics

4. Legal Basis for Processing

We process your personal data based on: your explicit consent, contract performance, legitimate business interests, and legal obligations. You can withdraw consent at any time.

5. Your Rights

You have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure: Request deletion of your data ("Right to be Forgotten")
  • Portability: Receive your data in a portable format
  • Objection: Object to processing of your data
  • Restriction: Limit how we use your data

6. Data Security

We use HTTPS and account- and team-scoped access controls to help protect personal data. Our safeguards page distinguishes implemented controls from items requiring further review.

7. Intelligent Data Processing & Privacy

Some Team-Buddy features use external AI services for insights and coaching. Here is how account choices and provider handling work:

  • Model training: Provider training practices depend on the active integration and agreement. OpenAI states that API data is not used to train its models by default, unless an account opts in; ask us for the current provider terms rather than assuming all services have the same controls.
  • Secure Transmission: All data sent to analysis services is encrypted in transit using industry-standard TLS encryption.
  • Provider retention: External AI services may retain limited request content under their own terms. OpenAI's API documentation describes up to 30 days of abuse-monitoring logs by default, with different controls for eligible customers. Team-Buddy may also retain saved results under this policy.
  • Your AI choices: Accepted account terms are required for AI features. A Declined AI preference blocks processing; an unset preference may allow it after terms acceptance. Some features ask for additional permission. You can review your preference in Account.

8. Data Retention

We retain data to provide the service and for lawful security, billing and anti-abuse purposes. Confirmed account deletion can leave limited name, email and phone details to prevent repeat free-tier abuse; some shared-work and audit records may also need to remain. You can request access, correction or deletion through your account or by contacting us.

9. Contact Us

For privacy-related inquiries or to exercise your rights, please contact us at:
Contact Form
Safeguards & guidelines

Last reviewed: 26 October 2026